Effective date: July 25, 2025
We provide the following privacy notice to define Halifax Health’s Web-based information policies and practices, and to assist you in protecting your privacy.
Halifax Health values individuals’ privacy and seeks to preserve the privacy rights of those who share information with us.
Halifax Health is dedicated to preventing unauthorized data access, maintaining data accuracy, and ensuring the appropriate use of information. We strive to put in place appropriate physical, technical, and administrative safeguards to secure the information we collect online consistent with our policies and with the laws and regulatory practices of the State of Florida.
The following information explains the Internet privacy policy and practices Halifax Health has adopted for its official websites. However, in legal terms, it shall not be construed as a contractual promise, and Halifax Health reserves the right to amend it at any time without notice. Privacy and public records obligations of Halifax Health are governed by applicable Florida statutes and U.S. federal laws.
Halifax Health websites are operated by Halifax Health and affiliated entities. In general, the websites are intended for use by adults. See the section below labeled Children’s Online Activities and Programs for more specific information.
Children – Some internet sites may ask you to share information about yourself. Before sending any information about yourself over the Internet to us or anyone else, be sure to ask your parents for permission.
Parents – Halifax Health recommends that parents take an active role in their children’s use of the Internet. We encourage you to talk to your children about safe and responsible use of their personal information while using the Internet. Here are some tips:
Teach children never to give Personal Information (such as name, address, phone number, school name, etc.) unless supervised by a parent or responsible adult.
Know the sites your children are visiting and which sites are appropriate.
Look for website privacy policies and know how your child’s information is treated.
Except as noted, the information in this privacy notice applies to all official Halifax Health websites, which are defined as the webpages of Halifax Health departments, divisions, or other units. Official pages are generally recognizable as having a web address of halifaxhealth.org.
When you access official Halifax Health webpages, certain client information and essential and nonessential technical information (collectively referred to as access information) listed below is automatically collected. Additional information could be collected through our official Web sites when you deliberately send it to us (for example, by clicking a link to send us an e-mail). Examples of the information you might choose to send us are listed below as “optional information.”
Client information: the Internet domain and Internet address of the computer you are using.
Essential technical information: identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.
Nonessential technical information: the Internet address of the website from which you linked directly to our website, and the “cookie information” used to direct and tailor information based on your entry path to the site.
Client information is used to route the requested webpage to your computer for viewing. In theory, the requested webpage and the routing information could be discerned by other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities.
We may keep client information from our systems after the webpage is transmitted. Those logs may be further analyzed or forwarded together with any other relevant information in our possession to law enforcement agencies for purposes of investigating security incidents and criminal offenses.
Essential and nonessential technical information lets us respond to your request in an appropriate format (or in a personalized manner) and helps us plan website improvements. To expedite this process, some official Halifax Health websites use “cookies.” Usually, a cookie enables a Halifax Health website to tailor what you see according to the way you entered the site.
We also use non-identifying and aggregate information to better design our website. For example, we may determine that X number of individuals visited a certain area on our site, or that Y number of men and Z number of women filled out a particular registration form. We do not disclose information that could identify those specific individuals.
E-mail: your name, e-mail address, and the content of your e-mail.
Online forms: all the data you choose to fill in or confirm. This includes information shared when requesting a medical appointment online such as your name, phone number, and details about your appointment request. This may also include credit or debit card information if you are ordering a product or making a payment, as well as information about other people, if you are providing it for delivery purposes, etc. See below for more specific information about children’s online activities.
Optional information enables us to provide services or information tailored more specifically to your needs, to forward your message or inquiry to another entity that is better able to do so, and to plan Web site improvements.
We use the information you provide about yourself or about someone else when placing a request for service only to complete that order or request. The information you enter in an online form is encrypted and the data is not shared with third parties that do not have a Business Associate Agreement with Halifax Health.
We may analyze aggregate traffic/access information for resource management and site planning purposes. Halifax Health reserves the right to use log detail to investigate resource management or security concerns.
We use a tool called “Google Analytics” to collect information about use of this site. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics to improve this site.
There is no legal requirement for you to provide any information on our website. However, our website will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our website but may prevent certain features from working. For any optional information that is requested on our website, failure to provide the requested information will mean that the particular feature or service associated with that part of the webpage may not be available to you.
Some Halifax Health Web sites could include Halifax Health-sponsored information or activities that are specifically designed for children. However, the Web sites are intended to be used only by adults to voluntarily share information online, so that a child who is under the age of 13 can participate in these activities (e.g., clinic appointments) or so that the child can receive information mailed or e-mailed from Halifax Health (newsletters, recruitment information). When a parent or legal guardian voluntarily signs their child up for one of these programs, the parent may be asked to provide:
The child’s full name
Full home mailing address
Phone number
Birthdate
School, current grade level
Email address
Parent or legal guardian’s name and e-mail address
The parent or legal guardian supplying the child’s information will be asked to acknowledge that they are, in fact, the parent or guardian who is legally authorized to disclose this information about the child. Halifax Health, through its websites, does not condition participation in any of our online activities on the disclosure of more information than is reasonably necessary to participate in the activity.
Parents or guardians have the right:
To review personal information that has been recorded by a Halifax Health Web site about their child,
To refuse to allow further collection of the information,
To be given the choice of consenting to the collection and internal use of information, but prohibiting the disclosure of that information to third parties (unless disclosure is integral to the site or service, in which case, this will be clearly stated), and
To require the deletion of any information that has been recorded.
Questions or concerns about these privacy policies and practices?
Please call us at (386) 425-4278, or
Send us an e-mail at compliance@halifax.org
If you wish to review information gathered about you via an official Halifax Health website but you do not know how, the Privacy Office will assist in locating the people responsible for that site so that you may make your request directly to them.
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Halifax Health will ensure that those we serve are treated with courtesy and respect in a safe, compassionate, and professional environment.
Halifax Health will provide exemplary medical, emotional, and spiritual care for each of our patients and their families.
To be the community healthcare leader through exceptional talent and superior patient-centered service delivered in a financially sustainable manner.
To develop talented teams dedicated to providing competent, accountable patient-centered healthcare in a financially sustainable manner.
At Halifax Health, we cultivate a positive workplace where each team member is valued, respected, and has an opportunity for personal and professional growth.
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